How To Install and Setup a New CFM

Installing and Setting Up CFM

For hardware -

- Your Chromebox should come with the following: HDMI cable, Logitech camera, Ethernet cable, the Chromebox,  a Jabra speaker

- Begin by connecting your power cord, Logitech camera, and Jabra speaker(s) to your Chromebox. Please also connect your ethernet cable from the Chromebox to an ethernet port (we highly recommend this as it brings up the quality of video and audio when compared to a wireless connection)

- Connect your Chromebox to your TV or monitor by plugging the HDMI cable into the Chromebox, and then into your display device of your choice (TV, computer monitor, etc)

- Press the power button (located on the left side) on your Chromebox

- Instructions will appear on your screen guiding you on the installation and setup process. You will need G Suite super admin access to fully complete this process.

- Note that you may want to connect a mouse and keyboard to your Chromebox for the setup process to make the process easier

- If you would like to plug in a keyboard and mouse, you may do so by connecting it into the back of the Chromebox in any one of the unused USB slots. If you need more devices plugged in but don’t have enough free slots, you can always plug in a USB hub and then plug devices into that.

For Software -

The first screen you will see when starting up your Chromebox should look like this:

Chromebox setup screen.jpeg

Please select your desired language, keyboard language, and wifi network. Click “Continue”

The next screen should look like this:


Screen Shot 2017-08-16 at 1.58.30 PM.png

Please enter in the Gmail account and password you use for your organization. Click “Sign In”

* Note:  Your account must have Super Admin level access in order to complete the next steps. If you do not have Super Admin level access, please reach out to a team member who does and have them enter their credentials in to complete the next steps.

Once you have signed in, the next screen should look like this as it processes:

Screen Shot 2017-08-16 at 2.01.12 PM.png

Once it has loaded and completed the next page should look like this:

Screen Shot 2017-08-16 at 2.01.28 PM.png

Click “Test” to begin testing your Logitech camera. If the camera is connected and working you should see a clear picture of the room you are in. Once the Chromebox has determined your camera is working. It will ask to test your microphone and speakers and display a similar screen to the one above.

The next step will be to set up your conference room’s calendar. For this step you will need a laptop and a user with Super Admin level access:

 
Screen Shot 2017-08-16 at 2.01.40 PM.png

Start by having your Super Admin enter the link Google provides on the screen (enter the one that you see during your own setup and not the link that is listed in the above sample picture) into their browser’s address bar.

You will then be taken to a screen (on your laptop) that looks similar to the following:


The screen will show a list of current Chromeboxes within your organization. If this is your first Chromebox, it will be the only device on the list. Click on your new Chromebox device from this list.

Once you have clicked on your Chromebox, you should see a screen similar to the following:

Screen Shot 2017-08-16 at 4.47.55 PM.png

Ensure that your camera, microphone, and speaker are all listed as connected devices (if you see the icon for them next to the Chrome logo, then you know they are connected and recognized). Once you have confirmed everything is connected, please click on “Assign a calendar”

The next page you should see will look similar to the following:

Screen Shot 2017-08-16 at 4.47.12 PM.png

Click on “Use a room calendar”, and then click on the drop down list below (located next to “EDIT RESOURCE”)

You should then see a list of options similar to the following:

Screen Shot 2017-08-17 at 11.43.59 AM.png

Click on “Create Resource” to create a new calendar for your Chromebox conference room.

A screen should pop up and look similar to the following:

Screen Shot 2017-08-17 at 11.46.16 AM.png

Please enter in the name of the conference room as the “Resource Name”, the “Resource type”, and a description of the calendar. Once finished, hit “Save”.

You will then be taken back to the previous screen with the “Assign to” drop down list. Since you have just created a calendar, please find it from the drop down list and select it to have it assigned to your new Chromebox:

Screen Shot 2017-08-17 at 11.46.29 AM.png

Once you have assigned your calendar, please go back to your Chromebox screen and click on “Okay, go it”. You should then be taken to a screen similar to the following with your newly assigned calendar:

enterhangoutname2.png

And you’re done! If you’ve reached this step this means you have become a Chromebox setup master and have successfully set it up for your future meetings.

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