Our company is moving to G Suite: Where do I start?

What is G Suite?

G Suite is a suite of applications provided by Google. The most commonly used applications, and the ones your company is mostly going to use are Gmail, Contacts, and Calendar. A little bit later we'll introduce Google Drive, Docs, Sheets, etc.., but let's keep it simple for now. We find that once you get the hand of the core applications of Gmail, Contacts, and Calendar, then the rest will come easy to you.

Why are we moving to G Suite?

The primary reason is because of Gmail. Switching over to Gmail is going to be the best thing you ever do! It's always online, accessible from everywhere, integrates with everything, and you'll finally have a reliable email search...you Outlook people know difficult search can be ;)

We also have the benefit of seeing stats across thousands of email users and we consistently see more time draining issues related to searching, crashing, setup issues, and spam when compared to Gmail. We see that our customers on Gmail consistently have a 30% higher customer satisfaction rating when compared to Outlook users.

Some of you are probably thinking to yourself, "finally..." but for the rest of you, we understand that it can be a little scary the first time you log on. Everything looks different and buttons aren't where you're used to seeing them. Don't worry though; you can do everything you ever wanted to do in a traditional email client like Outlook or Apple Mail and once you get the hang of it, there's no turning back.  

What about my stuff?

You will be keeping the same email address and you will remain on any internal distribution groups. If you have any email aliases, we'll transfer those as well. Jones IT will take care of moving all of your email, contacts, and calendars to G Suite so you'll also have all of your data in the new system. Don't worry, your stuff is coming along for the journey.

What's Next?

Over the first few weeks leading up to the move, Jones IT will be sending you regular emails with our various tips and tricks that'll help you prepare for the transition to G Suite. We'll go over the timeline of the migration, reference online articles and videos that we've curated from all the best of the web. We've taught people from 8 years old to 80 years old, so we know you can do it!!!

So what are we waiting for? Today we'll give you the most important step in the process:

Step 1: Get excited

Yep, that's it. Get excited. Change is scary, but if you go into this process knowing that you're going to be more efficient than you've ever been then you'll have more success with the transition. For some of you, going cold turkey off Outlook will be a shock to the system, but once you get past the first 48 hours, you'll find that Gmail is way easier to search, never crashes, works well everywhere, never bogs down due to too many emails, and is way more customizable.

Step 2: Coming soon...

We don't want to overwhelm you right off the bat. In our next article in this series, we'll go over some of the key differences between Gmail and Outlook.

We're here for you Every Step of the Way

Don't forget, if your company is going through the G Suite migration process with Jones IT, we'll be sending your staff regular updates and keep you in the loop during the whole process. If you have any questions along the way, don't hesitate to ask. If you're already a Gmail pro and want to skip our emailed tutorials, feel free to unsubscribe and you won't get any more alerts. Just make sure you mark your calendar for the move date so you're not caught off guard when we cutover. 

By the way, for those of you who want to get a head start on learning about Gmail, as well of the rest of the G Suite, we put together this resource guide here. This has links to EVERYTHING users need for post-migration help. We have separate tabs for each App and each tab has links to how-to guides, videos, and more!

If you have any questions or concerns, please feel free to contact Jones IT (support@itjones.com, 415.578.7111, support.itjones.com) and we will be more than happy to help you.

 

Cheers,

Jones IT

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